FALL 2015 D-Clearance Schedule & Guidelines for PRODUCTION GRADS
THIS D-CLEARANCE PROCEDURE ONLY APPLIES TO PRODUCTION (CTPR) COURSES.
For all other classes, you may register at your designated date/time according to your MyUSC registration page.
Brief Overview of D-Clearance Procedures
Follow these 3 steps:
STEP 1: Submit a D-CLEARANCE REQUEST in SCA Community during your assigned priority dates.
STEP 2: Check to see that you have been given D-Clearance at 6pm on the Friday that you submitted.
STEP 3: REGISTER for the course(s) that you have been D-Cleared for starting that Friday until Thurs. 5pm.
D-Clearances are active Friday through the following Thursday and will EXPIRE. Please be sure to register for your classes according to the registration schedule.
If you are experiencing any registration issues, Please contact email@example.com BEFORE your D-Clearance expires to make sure that your seat is saved in the class. Unfortunately, due to the volume of D-clearance requests, d-clearances that expire cannot be reactivated, regardless of the reason. Should your d-clearance expire, you will need to submit a NEW D-Clearance request with the current group that is D-Clearing.
Graduate Production D-Clearance Procedures - Fall 2015
A departmental clearance (D-Clearance) is a permission to register. D-Clearance requests are processed via SCA Community website (https://scacommunity.usc.edu). Be sure to click only on the "D-CLEARANCE SUBMISSION" link located over on the right column.
The D-Clearance process is based on SENIORITY by the semester in which you took CTPR 508. Please refer to the priority schedule below to see when you can begin submitting your d-clearance request. Once you have initially D-cleared with your group, you are then free to request additional clearances/cancelations from that point forward. Remember, below are just the Production PRIORITY D-Clearance and Registration period dates. After these times, you are welcome to still request D-Clearances (please notify us via e-mail or in person) and register for any classes that have available seats.
STEP 1: Submit a D-CLEARANCE REQUEST in according to your assigned priority dates below.
D-Clearance Priority Schedule
|Group||CTPR 508 Completion||Priority D-Clearance Start|
|1||Spring 2013 or prior||Monday, March 23, 7:00am|
|2||Fall 2013||Monday, March 30, 7:00am|
|3||Spring 2014||Monday, April 6, 7:00am|
|4||Fall 2014||Monday, April 13, 7:00am|
|5||Spring 2015||Monday, April 20, 7:00am|
Please be aware, D-Clearance requests are TIMESTAMPED and are approved in order of submission.
D-Clearance Processing Schedule
The Production Division office will process all D-Clearance request(s) every FRIDAY.
STEP 2: Please check back on SCA COMMUNITY after 6PM on Fridays to see if you have been D-Cleared for your desired courses. If/when your status reads 'D-Cleared,' your seat in the class is being temporarily reserved. Refer to the glossary for further status possibilities.
NOTE: You will NOT receive an e-mail telling you that you have been D-Cleared. You must check on SCA Community after 6:00 PM on Fridays. See schedule below.
STEP 3: If you have been ‘D-Cleared,’ you still need to formally register for your classes on the USC Web Registration website (https://camel2.usc.edu/webreg/?) BEFORE YOUR D-CLEARANCE EXPIRES according to the registration schedule below.
|Group||CTPR 508||Register Start||Register Expiration|
|1||Spring 2013 or prior||Monday, March 30, 9:00am||Thursday, April 2, 5:00 P.M.|
|2||Fall 2013||Friday, April 3, 6:00pm||Thursday, April 9, 5:00 P.M|
|3||Spring 2014||Friday, April 10, 6:00pm||Thursday, April 16, 5:00 P.M|
|4||Fall 2014||Friday, April 17, 6:00pm||Thursday, April 23, 5:00 P.M|
|5||Spring 2015||Friday, April 24, 6:00pm||Thursday, April 30, 5:00 P.M|
Unfortunately, due to the volume of D-Clearance requests, expired D-Clearances cannot be reactivated. If your d-clearance has expired, you will need to submit a new D-Clearance request with the current group that is D-Clearing.
If you encounter any issue whatsoever that prevents you from registering (financial aid related, etc) please contact the Production Division PRIOR to your D-Clearance EXPIRING so that your spot in the class is held.
-Due to the volume of D-Clearance requests, we are unable to email approval notices to students. Please check your d-clearance status on SCA Community regularly to ensure that you meet all registration deadlines.
-Graduate students may request up to 8 units of PRODUCTION D-Clearances, including no more than two of the intermediate production seminars (i.e. CTPR 532, CTPR 535, CTPR 537, CTPR 538, CTPR 540, etc).
-You cannot request D-Clearance for more than ONE section of the same course.
-If you do not attend the first session of a class, you will be replaced by a student on the waitlist, even if you are registered in the course..
-Please note that USC 100, a place-holder course, is NOT applicable for your Financial Aid.
The School of Cinematic Arts will not waive late fees for students who submit their D-Clearance request after the registration deadline.
Reminder: You MUST be fully registered and pay for your fees by the Friday before classes begin to avoid paying any late fees.
Below is a list of different status possibilities that you will see after you submit a D-Clearance request.
D-Cleared: You have been granted D-Clearance and are now eligible to register for the class.
D-Clearance Pending: Your D-Clearance request has been successfully submitted and is pending review.
Waitlisted: Your D-Clearance request has been successfully submitted and you have been placed on a waitlist due to a full class. The order of the waitlist is based on when you submitted your request.
Note: It is important to check your waitlist status often as the waitlist order changes frequently without notification.
Canceled: Your request has been reviewed and you have been denied D-Clearance due to a lack of pre-requisites OR you did not register within your allotted registration window and your d-clearance has expired.
Note: Please be aware of the pre-requisites listed for each course before submitting your D-Clearance request.
Cancellation Pending: You have the option to cancel your request if you choose to do so. This status reflects that this request is being reviewed.
Standby: This term relates mostly to non-majors who wish to take a Production course. Standby students must follow the waitlist procedures, but their priority comes after those Production students on the waitlist.
In general, D-Clearances for coursework outside the Production Division (CTAN, CTCS, CTWR, CTIN) will be administered through their respective program offices.
The Office of Student Industry Relations processes D-Clearance requests for the Business of Entertainment Concentration Program courses (CTPR 562, CNTV 525, CTPR 563, CNTV 524). To request clearance for one of these courses, please visit their office in SCA 235. You will not submit an online request for these courses.
D-Clearances for CTPR 509 and CTPR 510 are by assignment and are not processed via the SCA Community.
D-Clearances for CTPR 546 and CTPR 547 are processed after crews have been finalized. You will not submit an online request for these courses.
Advanced projects (CTPR 581, CTPR 582, CTPR 583, CTPR 585 and CTPR 587) have a separate registration approval procedure and d-clearances are submitted in-person to the SCA Office of Student Services (SCB 105) after completing the required paperwork.
Frequently Asked Questions
Question #1: I've been D-Cleared, but now I'm having trouble registering. What do I do?
Answer: Registration is processed through the University and is handled by a separate office. The Registrar's Office can help to troubleshoot any errors or oversights with your registration. Please contact them at 213.740.8500 or firstname.lastname@example.org.
Remember, it is your responsibility to contact the Production Division before your D-Clearance expires so that we may save your spot in class.
Question #2: The registration deadline is approaching and I'm still waitlisted and/or not registered for all the units needed to qualify as a full-time student. Am I going to receive a late fee?
Answer: YES. If you cannot obtain all of the required approvals by the registration deadline, you must register and pay for an alternate placeholder course (i.e., USC-100) to avoid a late fee. The School of Cinematic Arts will not waive late fees for students who submit their D-Clearance request after the registration deadlines. Once the semester begins, D-Clearance requests will only be processed in person with an add/drop form (obtained from SCA 427 or SCB 105) and signed instructor approval.
Question #3: If I am on the waitlist and the semester is fast approaching, what happens?
Answer: You will need to attend the first class meeting to see if a space has become available. If the instructor lets you into the class, he/she must sign a blue ADD/DROP Form, which you will need to return to the appropriate SCA office for D-Clearance. Once you have approval and d-clearance, you may register for the course.
Question #4: Does my 8-unit limit include D-Clearance requests from other departments?
Answer: No. Your limit only pertains to the units obtained from the production division.
Question #5: I used to be lower on the waitlist. Why does the order keep changing?
Answer: The list is based on when the requests are submitted. If and when a space opens up in a class, the student that is on top of the list will get the first opportunity to register for the course and then everyone else will move up one spot accordingly. We will continue this process until the class is fully registered.
Please remember, D-Clearances will expire on the Thursday following approval. Unfortunately, due to the volume of d-clearance requests, expired d-clearances cannot be reactivated. If your d-clearance has expired, you will need to submit a new D-Clearance request with the current group that is D-Clearing.
Claudia Walters / Jonathan Martofel / James Kim