Spring 2014 D-Clearance Schedule & Guidelines for PRODUCTION GRADS

Groups begin to submit their priority requests on October 21st!

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THIS D-CLEARANCE PROCEDURE ONLY APPLIES TO PRODUCTION (CTPR) COURSES.

For all other classes, you may register at your designated date/time according to your MyUSC registration page.

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Brief Overview of D-Clearance Procedures

Follow these 3 steps:

  1. Submit a D-CLEARANCE REQUEST in SCA Community during your assigned priority dates.
  2. Check to see that you have been given D-Clearance at 5pm on the Friday after you submitted.
  3. On the following week REGISTER for the course starting that Monday-Thursday ONLY.

Please Note: D-Clearances are active Friday through the following Thursday and will expire. Please register in your priority registration window.

If you are experiencing any registration issues, Please contact prodclearance@cinema.usc.edu BEFORE your D-Clearance expires. Unfortunately, due to the volume of D-clearance requests, d-clearances that expire cannot be reactivated, regardless of the reason. Should your d-clearance expire, you will need to submit a NEW D-Clearance request with the current group that is D-Clearing.

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Graduate Production D-Clearance Procedures - Spring 2014

A departmental clearance (D-Clearance) is a permission to register. D-Clearance requests are processed via the SCA Community website (https://scacommunity.usc.edu). Be sure to click only on the "D-Clearance Information" link over on the right hand column. The D-Clearance process is based on SENIORITY by the semester in which you took CTPR 508. Please refer to the priority schedule below to see when you can begin submitting your d-clearance request. Once you have initially D-cleared with your group, you are then free to request additional clearances/cancelations from that point forward. Remember, below are just the Production PRIORITY D-Clearance and Registration period dates. After these times, you are welcome to still request D-Clearances (please notify us via e-mail or in person) and register for any classes that have available seats.

D-Clearance Priority Schedule

Group CTPR 508 Priority D-Clearance Start
1 Fall 2011 or prior Monday, October 21, 7:00am
2 Spring 2012 Monday, October 28, 7:00am
3 Fall 2012 Monday, November 4, 7:00am
4 Spring 2013 Monday, November 11, 7:00am
5 Fall 2013 Monday, November 18, 7:00am

Please be aware, D-Clearance requests are TIMESTAMPED and are approved on a First come, first served basis. We will process all D-Clearance request(s) every FRIDAY. Please check after 6PM on Friday to see if you have been D-Cleared for your desired courses.

If/when your status reads 'D-Cleared,' your seat in the class is being reserved so that you can formally register ACCORDING TO THE SCHEDULE BELOW.

Registration Schedule
Group CTPR 508 Priority D-Clearance Start Register End (D-clearance expires)
1 Fall 2011 or prior Monday, October 28 Thursday, October 31, 5:00 P.M.
2 Spring 2012 Monday, November 4 Thursday, November 7, 5:00 P.M
3 Fall 2012 Monday, November 11 Thursday, November 14, 5:00 P.M
4 Spring 2013 Monday, November 18 Thursday, November 21, 5:00 P.M
5 Fall 2013 Monday, November 25 Monday, December 2, 5:00 P.M

Please remember, d-clearances will expire on the Thursday following approval. Unfortunately, due to the volume of d-clearance requests, expired d-clearances cannot be reactivated. If your d-clearance has expired, you will need to submit a new D-Clearance request with the current group that is D-Clearing.

D-Clearance Rules

-Due to the volume of d-clearance requests, we are unable to email approval notices to students. Please check your d-clearance status on SCA Community regularly to ensure that you meet all registration deadlines.

-Graduate students may request up to 8 units of PRODUCTION D-Clearances, including no more than two of the intermediate production seminars: CTPR 532, CTPR 535, CTPR 537, CTPR 538 and CTPR 540.

-You cannot request d-clearance for more than ONE section of the same course.

-You must attend the 1st meeting of each class or you will be replaced by a student on the waitlist, even if you are registered in the course.

-If you cannot obtain all of the required approvals by the registration deadline, you must register for an alternate course (e.g., USC-100 - a placeholder class) to avoid a late fee. The School of Cinematic Arts will not waive late fees for students who submit their D-Clearance request after the registration deadline.

As a Reminder : You MUST be registered and pay for your fees by the Friday before classes begin.

Glossary

Below is a list of different status possibilities that you will see after you submit a D-Clearance request.

D-Cleared: You have been granted D-Clearance and are now eligible to register for the class.

D-Clearance Pending: Your D-Clearance request has been successfully submitted and is pending review.

Waitlisted: Your D-Clearance request has been successfully submitted and you have been placed on a waitlist due to a full class. The order of the waitlist is based on when you submitted your request.

Please Note: It is important to check your waitlist status often as the waitlist order changes frequently without notification.

Canceled: Your request has been reviewed and you have been denied D-Clearance due to a lack of pre-requisites OR you did not register within your allotted registration window and your d-clearance has expired.

Please Note: Please be aware of the pre-requisites listed for each course before submitting your D-Clearance request.

Cancellation Pending: You have the option to cancel your request if you choose to do so. This status reflects that this request is being reviewed.

Standby: This term relates mostly to non-majors who wish to take a Production course. Standby students must follow the waitlist procedures, but their priority comes after those Production students on the waitlist.

D-Clearance Exceptions

In general, D-Clearances for coursework outside the Production Division (CTAN, CTCS, CTWR, CTIN) will be administered through their respective program offices.

The Office of Student Industry Relations processes D-Clearance requests for the Business of Entertainment Concentration Program courses (CTPR 562, CNTV 525, CTPR 563, CNTV 524). To request clearance for one of these courses, please visit their office in SCA 235. You will not submit an online request for these courses. D-Clearances for CTPR 509 and CTPR 510 are by assignment and are not processed via the SCA Community. D-Clearances for CTPR 546 and CTPR 547 are processed after crews have been finalized. You will not submit an online request for these courses. Advanced projects (CTPR 581, CTPR 582, CTPR 583, CTPR 585 and CTPR 587) have a separate registration approval procedure and d-clearances are submitted in-person to the SCA Office of Student Services (SCB 105) after completing the required paperwork.

Frequently Asked Questions

Question #1: I've been D-Cleared, but now I'm having trouble registering. What do I do?

Answer: Registration is processed through the University and is handled by a separate office. The Registrar's Office can help to troubleshoot any errors or oversights with your registration. Please contact them at 213.740.8500 or register@usc.edu.

Remember, it is your responsibility to contact us before your D-Clearance expires to let us know of any problems registering.

Question #2: The registration deadline is approaching and I'm still waitlisted and/or not registered for all the units needed to qualify as a full-time student. Am I going to receive a late fee?

Answer: YES. If you cannot obtain all of the required approvals by the registration deadline, you must register and pay for an alternate placeholder course (i.e., USC-100) to avoid a late fee. The School of Cinematic Arts will not waive late fees for students who submit their D-Clearance request after the registration deadlines. Once the semester begins, D-Clearance requests will only be processed in person with an add/drop form (obtained from SCA 427 or SCB 105) and signed instructor approval.

Question #3: If I am on the waitlist and the semester is fast approaching, what happens?

Answer: You are asked to frequently (at least once a week) check your d-clearance status to see if you have moved up in the waitlist and have received D-Clearance for the class (a space may become available if a student fails to register). Second, you will need to attend the first class meeting to see if a space has become available. If the instructor lets you into the class, he/she must sign a blue ADD/DROP Form, which you will need to return to the appropriate SCA office for D-Clearance. Once you have approval and d-clearance, you may register for the course.

Question #4: Does my 8-unit limit include D-Clearance requests from other departments?

Answer: No. Your limit only pertains to the units obtained from the production division.

Question #5: I used to be lower on the waitlist. Why does the order keep changing?

Answer: The list is based on when the requests are submitted. If and when a space opens up in a class, the student that is on top of the list will get the first opportunity to register for the course and then everyone else will move up one spot accordingly. We will continue this process until the class is fully registered.

Please remember, d-clearances will expire on the Thursday following approval. Unfortunately, due to the volume of d-clearance requests, expired d-clearances cannot be reactivated. If your d-clearance has expired, you will need to submit a new D-Clearance request with the current group that is d-clearing.

Contact Information:

Name: James Kim / Jonathan Martofel
Email: prodclearance@cinema.usc.edu
Phone: 213.740.3317